committee:committee_meeting_2016.12.07

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committee:committee_meeting_2016.12.07 [2016/12/04 08:54]
steve created
committee:committee_meeting_2016.12.07 [2020/03/12 12:49] (current)
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-====== Committee Meeting 2016.12.06 ======+====== Committee Meeting 2016.12.07 ======
  
 ===== Agenda ===== ===== Agenda =====
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   - Review of Action Items   - Review of Action Items
  
-===== Minutes =====+===== Minutes =====
  
 ==== Members Present ==== ==== Members Present ====
-  * Present: +  * Present: JK, NB, StM, Lem, SJH, HP 
   * Observing:    * Observing: 
-  * Apologies:  +  * Apologies: TG 
-  * Absent: +  * Absent: JM, RC
  
 ==== Meeting Times ==== ==== Meeting Times ====
-  * Opened:  +  * Opened: 2030 
-  * Closed:  +  * Closed: 2317 
-  * Next meeting: (proposed 11 Jan 2017 at 2030) +  * Next meeting: (Jan 2017 at 2030) 
  
 ==== Brief note about Chairman of this meeting ==== ==== Brief note about Chairman of this meeting ====
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 See: [[committee:committee_meeting_2016.11.09]] See: [[committee:committee_meeting_2016.11.09]]
  
-^ Status | Accepted/rejected +^ Status | Accepted | 
-^ Moved By |  +^ Moved By | NB 
-^ Seconded By |  |+^ Seconded By | Lem | 
 + 
 +Passed withoit dissent
  
 ==== Correspondence ==== ==== Correspondence ====
  
 +nothing on paper, stuff on facebook (Lem to fill in here)
  
 ==== Chairman's report ==== ==== Chairman's report ====
 +
 +Good open day
  
 ==== Treasurer's Report ==== ==== Treasurer's Report ====
 +^  | 30/11/2016 | 31/10/2016 |
 +^ NAB Balance | $4410.73 | $8357.52 |  
 +^ Pending TidyHQ / eftpos  | $171.72 | $296.90 | 
 +^ Balance  | **$4582.45** | **$8654.42** | 
 +L30/10 Balance - Lease paid 2/11 rather than in Oct. Thus a like for like balance should look **$4430.42 for 31/10**
 +^
 +^ Quarantined Funds | 
 +^ Estimated Bond Value | $6800 | $6565 | 
 +^ For Insurance 17/18 | $1264 | $1106 | +158 for each month |
 +^ Amount Owed on Sound Equipment | $2705  | $2705 | Amount unknown past meetings.  To be paid for by SwanCon sound equipment hire and NoizeMaschine! event funds.  Once full amount collected it will be reimbursed. |
 +^ DESIRED BALANCE | **$10769**  |**$10127** |
 +^
 +^  | 31/11/2016 | 30/10/2016 | |
 +^ Sound Equipment Funds Collected | $2610 | $2510 | Replaced by Skot (+$100 from NM! Nov) |
 +
 +^ REVENUE |Last Month | 12 Month Average |
 +^ Membership | $2725 | $4482 |
 +^ Space Cash (Events/Venue hire/drinks/tool fees/day users/other)| $1671 | $1029 |
 +^ Grants/Prizes/Donations/Fundraising| $220 | $216 |
 +^ TOTAL REVENUE  | **$4616** | **$5771** |
 +^
 +^ EXPENSES | |  |
 +^ Lease+Estimated Variable Outgoings (Paid 02/11 for November) | -$4224 | -$4224 |
 +^ Electricity |-$222 |-$446 |
 +^ Insurance (12 month average) | -$0 | -$158 |
 +^ Waste/Internet/Welding Supplies |-$206 | -$318 |
 +^ Merchant Fees |-$80 | -$40 |
 +^ TidyHQ/Bank Charges |-$95 | -$106 |
 +^ TOTAL EXPENSES (Excluding Equip/Fundraising Exp) | **-$4827** | **-$5292** |
 +^
 +^ Fundraising Expenses# |$0 | $59 |
 +^ Equipment Purchases$ | -$65.24 | -$571 |
 +
 +$ Shed padlock, Belt for Belt Sander, Wood for LED Light bars for trestles, 2 * POWER PLUGS FOR shed
 +
 +Major Events/Other (Past Month)
 +  *ADUG - ~$110
 +  *Noizemaschin ~$100, 
 +  *Mod Synth ~$300
 +Money Due (04/11/16)
 +  *Membership - ~$5805 +$3K on last months ($1520 paid 05/11/16)
 +  *Car park hire (4 weeks)- $800 - ($400 paid 05/11/16)
 +  *Kitchenette Expenses - $284.50  ($284.50 paid 05/11/16)
 +  *ADUG Sept + Oct + Nov - $290,
 +  *LEDs - $50
 +
 === Membership Report === === Membership Report ===
 +
 +  * 28 (-3) Full Members;
 +  * 14 (-1)  Concession Memberships;
 +  * 0  (0)  Studio Memberships
 +  * 0  (0)  Annual Sponsored Memberships
 +  * 1  (0)  Studio Office Memberships (For 2 Members) 
 +  * 4  (+1) Band Memberships
 +  * 1  (0) Band + Concession Memberships
 +
 +  * **Approve / Disapprove** Memberships for Cancellation for Non-Payment (+90 days due)
 +    * Alex Polgardy (left)
 +    * Volker Ritzka (cancelled)
 +
 +moved Lem
 +2nd NB
 +Passed without dissent
 +
 +  * **Approve / Disapprove** of New Members since last meeting
 +    * CONCESSION - 
 +    * FULL - Gino Parisella, Nick Derickx, David Van Beelen
 +    * Band - Red Mother
 +
 +moved Lem
 +2nd SH
 +Passed without dissent
 +  
 +MOVED: 
 +
 +SECONDED: 
 +
 +
 +
 +
 +
  
 ==== Other officer's reports ==== ==== Other officer's reports ====
 === Promotions Officer - JK === === Promotions Officer - JK ===
-=== Fundraising ===+ 
 +Supernova Perth booked June 
 + 
 +Lots of ideas of things to take 
 + 
 +  * University Orientation/O-Day 
 +    * ECU? 20 Feb 
 +      * MT lawley 23 Feb 
 +    * Curtin 20 Feb (ish) 
 +    * UWA Friday 2017-02-24 https://www.facebook.com/events/1146953648707628/ 
 + 
 +we are registered on creativespaces.com.au 
 + 
 +would like to use promotions@artifactory.com.au 
 + 
 +Has a poster and is putting it up around the place 
 + 
 +looking at flyer printing costs 
 + 
 +look at google analytics for main web site 
 + 
 +Look at meetup (~$20/month) 
 + 
 +=== Fundraising JMM/StM === 
 + 
 +JMM has been prettying up the annual report 
 === Event Coordinators Report === === Event Coordinators Report ===
  
     * NoizeM - SM, TG, JMM, Skot, Meg     * NoizeM - SM, TG, JMM, Skot, Meg
 +      * it was good
 +      * small crowd :-(
 +      * next one looking big
     * Arduino U - TG, Hugh     * Arduino U - TG, Hugh
-    * DIY Synth - Tim+      * pretty quiet 
 +      * get nanos to sell at a small price (inc with entry) 
 +      * lots to talk about 
 +    * DIY Synth - Lem 
 +      * pretty good  
 +      * good comments about lights 
 +      * lots of people
     * open day - Steve     * open day - Steve
 +      * steady stream of people 
 +      * JK's promotion was good
 +      * JK's cleanup (also StM after NM) well appreciated
     * ADUG - Nick & Richard Harrington     * ADUG - Nick & Richard Harrington
 +      * not this month
     * Other Events     * Other Events
  
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   - Laser subcommittee   - Laser subcommittee
 +    - see subcommittee minutes
 +    - suggestions about improvements following laser settings changes
 +    - need more trainers
 +    - 
   - Fundraising   - Fundraising
   - IT SubComm   - IT SubComm
 +    - some issues with the door (solar panel related?)
   - Infrastructure   - Infrastructure
   - Events   - Events
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     - Electronics Bench - Steve     - Electronics Bench - Steve
     - Tool Room - Lemming     - Tool Room - Lemming
 +      - layout change
 +      - cordless drill broken
 +      - lotterywest grant application
 +      - ask for donations of equipment
 +      - ask for donation of funds
 +      - can we get cheap "returned" equipment?
     - Welding - Lemming     - Welding - Lemming
 +      - we have gas!
     - Band Room - Tanner     - Band Room - Tanner
 +      - monitor arm for mac?
 +      - wants to do audit
     - Stage - JMM     - Stage - JMM
  
-==== Cornwall house ====+==== Swan Community Workshops (SCW) previously Cornwall house ==== 
 + 
 +had the meeting. 
 + 
 +need to get into the grant writing workshop next year 
  
 ==== Update on the search for other premises ==== ==== Update on the search for other premises ====
 +
 +Another building to look at this Friday afternoon 2 Burgay court.  Office + warehouse + yard
  
 ==== Other Business ==== ==== Other Business ====
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   * First aid kit.   * First aid kit.
   * LEDs   * LEDs
 +    * roaring success
   * Door   * Door
   * General Cleanliness (Thanks JK)    * General Cleanliness (Thanks JK) 
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     - are we on their list of members?     - are we on their list of members?
     - investigation re registration as a charity     - investigation re registration as a charity
 +
 +  * another 3 phase connection split out for lasers.  spoken to martin $200 in materials 2hrs.  1 month membership per hour?
 +
 +moved LEM pay up to $200 materials + 2 months for 3 phase stuff
 +2nd Nick
 +passed without dissent
  
 ==== ACTION items ==== ==== ACTION items ====
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 === New (arising from this meeting) === === New (arising from this meeting) ===
 +
 +ACTION (StM) to remove TG from info@ and add Lem & Jason
 +
 +ACTION (JK) Investigate Non personalised Business cards
 +
 +ACTION (JK) Investigate approx 1000 flyers
 +
 +ACTION (SH) To bring in old cordless drill
 +
 +ACTION (SH) to show Tanner the monitor arm
 +
 +ACTION (TP) to do audit of band room equipment
 +
 +ACTION (Nick) to check chiller on Big Red
 +
 +ACTION (HP) to investigate arduino parts and stuff for courses & syllabus
  
 === Ongoing === === Ongoing ===
  
-ACTION (TG) to handle the corresp stuff.+ACTION (Lem) to handle the corresp stuff.
  
-ACTION (SH) to ask for people interested in subcommittees+ACTION (Subcommittees) to ask for people interested in subcommittees
  
-ACTION (TG?) - Manipulation of the history of core mailing list. (not yet done) Can someone else do it?+ACTION (TG) - Manipulation of the history of core mailing list. (not yet done) Can someone else do it?
  
 ACTION (JMM) - First aid kit status (catalog and advise) ACTION (JMM) - First aid kit status (catalog and advise)
  
  
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