committee:committee_meeting_2016.02.13

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committee:committee_meeting_2016.02.13 [2016/02/12 07:45]
stuartm [Officer Reports]
committee:committee_meeting_2016.02.13 [2020/03/12 12:49] (current)
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 ==== Previous Action Items ==== ==== Previous Action Items ====
-  ACTIONITEMS+== Carried over == 
 +  * ACTION: Stuart to investigate EFTPOS pin pad. **COMPLETED** 
 +  * ACTION: SKoT to get prospectus to StuartM for ACNC/Cultural org. registration **Not done** 
 +  * ACTION: SkotM to review prospectus and contact Kool Room to arrange follow-up **Not Done** 
 +  * ACTION: SKoTM to sort our NM and Space t-shirts **Not done** 
 +  * ACTION: MK to wrangle a new sign **Not Done** 
 +  * ACTION: Stuart to add wiki section on How to cancel/suspend membership. **COMPLETED** 
 +  * ACTION: Registering ACNC - **Ongoing** 
 +  * ACTION: SKoT - Solar Panels **Not done** 
 + 
 +== Current == 
 +  * ACTION: NickB to order laser spares. **DONE** 
 +  * ACTION: MegT to order band room air conditioner. **DONE** 
 +  * ACTION: MitchK to get quote for security cables. **DONE*** 
 +  * ACTION: SkotM to replace office door lock **COMPLETED** 
 +  * ACTION: StuartM to wrangle potential sponsors for website. **NOT DONE**
 ==== Additional Agenda Items ==== ==== Additional Agenda Items ====
  
 ===== Minutes ===== ===== Minutes =====
 ==== Members Present ==== ==== Members Present ====
-  * Present:  +  * Present: SkotM StuartM NickB MegT TimG DaveO, Jean-michel 
-  * Apologies: +  * Apologies:AndrewE SteveH 
-  * Absent:+  * Absent: DnanB 
 +  * Observing MitchK
  
 ==== Meeting Times ==== ==== Meeting Times ====
-  * Opened: OPEN +  * Opened: 11:10 
-  * Closed: CLOSE +  * Closed: 12:45 
-  * Next meeting: NEXTMEETING, weeks+  * Next meeting: NEXTMEETING, weeks 12th March 11:00AM
  
 ==== Minutes of previous meeting ==== ==== Minutes of previous meeting ====
-^ Status | Accepted/Rejected +^ Status | Accepted | 
-^ Moved By | PM-MOVER +^ Moved By | StuartM 
-^ Seconded By | PM-SECONDER +^ Seconded By | NickB 
 ==== Correspondence ==== ==== Correspondence ====
-  * CORRESPONDENCE+  * Stiring Grant - Striling would like justification on people hours 
 +  * WA Museum - Hackathon involving high school kids + makers . 
 +  * CSIRO would like to hold an event. DaveO wrangling 
 +  * Cornwall House - They have a business plan showing it can be sustainable. They are going to present it to council Wednesday 24th Feb at 9:00AM **ACTION: NickB to attend** 
 +  * Swancon have offered us a table
 ==== Property Report ==== ==== Property Report ====
-  * PROPERTY+  * (SkotM) Dan wants to fix kitchen area plumbing, adding extra taps 
 +  * JM - we had rain, and the back drain seemed to be blocked.  
 +  * Cracks getting bigger? - **Action** NickB to quantify after meeting. 
 ==== Officer Reports ==== ==== Officer Reports ====
 === Chairperson's Report === === Chairperson's Report ===
-  * CHAIRPERSON+  * Stirling grant thing - Have been away, will follow up soon. 
 +  * 
 === Treasurer's Report === === Treasurer's Report ===
   *Last known bank balance $8541.66 - 11/02/2016   *Last known bank balance $8541.66 - 11/02/2016
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   *March 2016 Lease $3993 to be Paid 29/02/16     *March 2016 Lease $3993 to be Paid 29/02/16  
   *All other usually outgoings paid (Instant Waste, Vivid Wireless, BOC gases, Synergy   *All other usually outgoings paid (Instant Waste, Vivid Wireless, BOC gases, Synergy
 +  *Timg - Suspensiions should be committee **approved**. SkotM "Reapplication" fee. Technical solution: Poll tidyclib Ping member the week their membership has expired. **Action: Refer to it Subcommittee**
  
 EFTPOS  EFTPOS 
-  *Decided on NAB +  * Decided on NAB 
-  *Costs $40 per month, No cost on the first $1500 put through, 1.5% on ALL transactions after that.(EFTPOS not treated differently. +  * Costs $40 per month, No cost on the first $1500 put through, 1.5% on ALL transactions after that.(EFTPOS not treated differently. 
-  *No Cash out +  * No Cash out 
-  *Accepts (Visa/MasterCard/UnionPay/EFTPOS) +  * Accepts (Visa/MasterCard/UnionPay/EFTPOS) 
-  *No minimum transaction amount +  * No minimum transaction amount 
-  *Currently Awaiting Terminal - 16/2 Delivery to my home - Application sent 20/01/2016, NAB gave verbal approval 01/02, Approval doc.s received 10/02. Delivery date advised 16/02.  We must use the terminal prior to 29/02 to accept NAB's offer of the terminal.+  * Currently Awaiting Terminal - 16/2 Delivery to my home - Application sent 20/01/2016, NAB gave verbal approval 01/02, Approval doc.s received 10/02. Delivery date advised 16/02.  We must use the terminal prior to 29/02 to accept NAB's offer of the terminal.
  
 Equipment Expenses - Committee Approved Equipment Expenses - Committee Approved
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 === Membership Officer Report === === Membership Officer Report ===
 +  * Open days a huge success
   * MEMBERSHIP   * MEMBERSHIP
     * Approval of New Members     * Approval of New Members
-Michael Grau-CONCESSION, Jessica Mooney-CONCESSION, Daniel Sonnabend-CONCESSION, Luke Brooks-FULL, Hugh Frazer-FULL, Stefan Elliott-FULL, Alex Crook-CONCESSION, Stephen Hicks-FULL, William Blakers-FULL, Crow Jones-BAND, The Double Jumpers-BAND +Michael Grau-CONCESSION, Jessica Mooney-CONCESSION, Daniel Sonnabend-CONCESSION, Luke Brooks-FULL, Hugh Frazer-FULL, Stefan Elliott-FULL, Alex Crook-CONCESSION, Stephen Hicks-FULL, William Blakers-FULL, Ryan Coleman-FULL, Crow Jones-BAND, The Jump Doubles-BAND, Modular Man-BAND 
-    * Current Numbers: X fullX concessionX visitor members, 6 Bands (7th coming....?)+    * Members Ceasing 
 +    - Iwona BorebackJennifer WyattNathan Thompson - Moving to day rates 
 +    - Mike Handley - Membership Terminated 3 month rule 
 +    - Warren Creamers(APRIL)Bradley Parkin - Moving Away 
 +  * 2 Full Members with Tool Usage, 
 +  * 35-30 Full Members; 
 +  * 15-10 Concession Members; 
 +  * 1 Studio Member 
 +  * 1 Sponsored Member 
 +  * 1 Active Band/Concession Membership 
 +  * 1 Active Tenant; which includes two individual "full" memberships 
 +  * 6 Bands (7th coming....Modular Man1 which is Band/Concession Membership
 === Events Officer Report === === Events Officer Report ===
-  * Previous +  * Previous:  
-  * Upcoming+    * Noizemaschin pertheand Mandurah.  
 +    * WAMOD (15 non-members broguht in $150).  
 +    * Open day 
 +    * Arduino U 
 +    * Heathcote market stall - Promo success. Sold 50% of stock. broke even. remainder stock for next time 
 +    * Drum and bass night (30 punters). **Post Mortem after meeting** 
 +  * Upcoming  
 +    * Biohack next weeken 20th.. Topic; making arduino gadgets etc. Group have connections into the Uni's, for collecting interesting gear. 
 +    * 3D printing night and spanish music night **Ation: SKoT to follow up with Rod to make sure it's on** 
 +    * CSIRO ICT gathering 18th. **Action: DaveO to wrangle** 
 ==== Previous ACTION Items Status ==== ==== Previous ACTION Items Status ====
 +
 +STUART'S
 +
 +  * EFTPOS - See Treasurer's Report
 +  * Website Advertising - Website repairs first - Clarification of what ADs - Google ADs
 +  * How to cancel/suspend membership on WIKI - Done
  
 ==== Sub-Committee Reports ==== ==== Sub-Committee Reports ====
 === Infrastructure Report === === Infrastructure Report ===
-  * INFRASTRUCTURE TSAR+  * MK: Fridge broken. StuartM - not broken, cans pushed against back, restricting airflow. **Action: NickB to implement clever solution.** 
 +  * Dan will supply a new bandsaw, with an induction before use. 
   * [[tidyspace:|Tidy Space]] [[areahosts:|AREA HOSTS]]   * [[tidyspace:|Tidy Space]] [[areahosts:|AREA HOSTS]]
  
 +=== Tool maintenance subcommittee ==
 +Group to coordinate maintenance of heavy tools
 +**Action: NickB to set up mailing list artifactory-tools**
 ==== Agenda Items ==== ==== Agenda Items ====
-  -Website in need of major fixing - Who can fix + Website in need of major fixing - Who can fix. (Calendar has disappeared, BitCoin and PayPal need removing) **Action: TimG to run with JekyllRB in conjunction with IT subcommittee** 
-  -Western Wall Shelving + Western Wall Shelving - Move to left of stage during Wine & Design on wed. 
-  -Large Objects taking up space+ * MitckK suggests we enforce drop sheets when using resins etc. **Action: Skot to post out to list** 
 + Large Objects taking up space - Buggy and bike have gone!!! 
 + * Identity for security. How can we help members identify members/non-members who enter the space. Names on the Wiki, Photo board. 
 +  
 +**Action: MitchK to investigate Officeworks printing ID cards. RFID?** 
 +**Action: SkoT to review membership lists
  
 ==== General Business ==== ==== General Business ====
 +
 +Laser access **Action: Laser subcommittee to Install manual keys in a race with RFID guys**
  
 ==== ACTION Items Resulting ==== ==== ACTION Items Resulting ====
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