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committee:committee_meeting_2016.02.13

Committee Meeting 2016.02.13

Agenda

Previous Action Items

Carried over
  • ACTION: Stuart to investigate EFTPOS pin pad. COMPLETED
  • ACTION: SKoT to get prospectus to StuartM for ACNC/Cultural org. registration Not done
  • ACTION: SkotM to review prospectus and contact Kool Room to arrange follow-up Not Done
  • ACTION: SKoTM to sort our NM and Space t-shirts Not done
  • ACTION: MK to wrangle a new sign Not Done
  • ACTION: Stuart to add wiki section on How to cancel/suspend membership. COMPLETED
  • ACTION: Registering ACNC - Ongoing
  • ACTION: SKoT - Solar Panels Not done
Current
  • ACTION: NickB to order laser spares. DONE
  • ACTION: MegT to order band room air conditioner. DONE
  • ACTION: MitchK to get quote for security cables. DONE*
  • ACTION: SkotM to replace office door lock COMPLETED
  • ACTION: StuartM to wrangle potential sponsors for website. NOT DONE

Additional Agenda Items

Minutes

Members Present

  • Present: SkotM StuartM NickB MegT TimG DaveO, Jean-michel
  • Apologies:AndrewE SteveH
  • Absent: DnanB
  • Observing MitchK

Meeting Times

  • Opened: 11:10
  • Closed: 12:45
  • Next meeting: NEXTMEETING, 4 weeks 12th March 11:00AM

Minutes of previous meeting

Status Accepted
Moved By StuartM
Seconded By NickB

Correspondence

  • Stiring Grant - Striling would like justification on people hours
  • WA Museum - Hackathon involving high school kids + makers .
  • CSIRO would like to hold an event. DaveO wrangling
  • Cornwall House - They have a business plan showing it can be sustainable. They are going to present it to council Wednesday 24th Feb at 9:00AM ACTION: NickB to attend
  • Swancon have offered us a table

Property Report

  • (SkotM) Dan wants to fix kitchen area plumbing, adding extra taps
  • JM - we had rain, and the back drain seemed to be blocked.
  • Cracks getting bigger? - Action NickB to quantify after meeting.

Officer Reports

Chairperson's Report

  • Stirling grant thing - Have been away, will follow up soon.

Treasurer's Report

  • Last known bank balance $8541.66 - 11/02/2016
  • :( Members are NOT paying promptly :(
  • Bond Value - $5615 up from $4965.00 - 11/02/16
  • TidyClub/Stripe payments yet to hit NAB account at 11/02/16: $312.03
  • March 2016 Lease $3993 to be Paid 29/02/16
  • All other usually outgoings paid (Instant Waste, Vivid Wireless, BOC gases, Synergy
  • Timg - Suspensiions should be committee approved. SkotM “Reapplication” fee. Technical solution: Poll tidyclib Ping member the week their membership has expired. Action: Refer to it Subcommittee

EFTPOS

  • Decided on NAB
  • Costs $40 per month, No cost on the first $1500 put through, 1.5% on ALL transactions after that.(EFTPOS not treated differently.
  • No Cash out
  • Accepts (Visa/MasterCard/UnionPay/EFTPOS)
  • No minimum transaction amount
  • Currently Awaiting Terminal - 16/2 Delivery to my home - Application sent 20/01/2016, NAB gave verbal approval 01/02, Approval doc.s received 10/02. Delivery date advised 16/02. We must use the terminal prior to 29/02 to accept NAB's offer of the terminal.

Equipment Expenses - Committee Approved

  • From $1700 recommended available for spending on 01/01/16
  • SPENT - New Door Lock $226, Band Room AC $589, Laser Parts $268
  • TO BE SPENT - Cabling/Tools for electronic work bench ~$227, Drop Saw ~$400
  • No further funds for equipment are available at this point. Hopefully come next meeting.

Membership Officer Report

  • Open days a huge success
  • MEMBERSHIP
    • Approval of New Members

Michael Grau-CONCESSION, Jessica Mooney-CONCESSION, Daniel Sonnabend-CONCESSION, Luke Brooks-FULL, Hugh Frazer-FULL, Stefan Elliott-FULL, Alex Crook-CONCESSION, Stephen Hicks-FULL, William Blakers-FULL, Ryan Coleman-FULL, Crow Jones-BAND, The Jump Doubles-BAND, Modular Man-BAND

  • Members Ceasing
  1. Iwona Boreback, Jennifer Wyatt, Nathan Thompson - Moving to day rates
  2. Mike Handley - Membership Terminated 3 month rule
  3. Warren Creamers(APRIL), Bradley Parkin - Moving Away
  • 2 Full Members with Tool Usage,
  • 35-30 Full Members;
  • 15-10 Concession Members;
  • 1 Studio Member
  • 1 Sponsored Member
  • 1 Active Band/Concession Membership
  • 1 Active Tenant; which includes two individual “full” memberships
  • 6 Bands (7th coming….Modular Man) 1 which is Band/Concession Membership

Events Officer Report

  • Previous:
    • Noizemaschin pertheand Mandurah.
    • WAMOD (15 non-members broguht in $150).
    • Open day
    • Arduino U
    • Heathcote market stall - Promo success. Sold 50% of stock. broke even. remainder stock for next time
    • Drum and bass night (30 punters). Post Mortem after meeting
  • Upcoming
    • Biohack next weeken 20th.. Topic; making arduino gadgets etc. Group have connections into the Uni's, for collecting interesting gear.
    • 3D printing night and spanish music night Ation: SKoT to follow up with Rod to make sure it's on
    • CSIRO ICT gathering 18th. Action: DaveO to wrangle

Previous ACTION Items Status

STUART'S

  • EFTPOS - See Treasurer's Report
  • Website Advertising - Website repairs first - Clarification of what ADs - Google ADs
  • How to cancel/suspend membership on WIKI - Done

Sub-Committee Reports

Infrastructure Report

  • MK: Fridge broken. StuartM - not broken, cans pushed against back, restricting airflow. Action: NickB to implement clever solution.
  • Dan will supply a new bandsaw, with an induction before use.

Tool maintenance subcommittee

Group to coordinate maintenance of heavy tools Action: NickB to set up mailing list artifactory-tools

Agenda Items

* Website in need of major fixing - Who can fix. (Calendar has disappeared, BitCoin and PayPal need removing) Action: TimG to run with JekyllRB in conjunction with IT subcommittee * Western Wall Shelving - Move to left of stage during Wine & Design on wed. * MitckK suggests we enforce drop sheets when using resins etc. Action: Skot to post out to list * Large Objects taking up space - Buggy and bike have gone!!! * Identity for security. How can we help members identify members/non-members who enter the space. Names on the Wiki, Photo board.

Action: MitchK to investigate Officeworks printing ID cards. RFID? Action: SkoT to review membership lists ==== General Business ==== Laser access Action: Laser subcommittee to Install manual keys in a race with RFID guys**

ACTION Items Resulting

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