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committee:committee_meeting_2015.12.19

Committee Meeting 2015.12.19

Minutes

Members Present

  • Present: Stuart McDonald, Tim, Steve, Jean-Michel, Andrew, Dan Browne
  • Apologies: NickB, DO'M, Meg
  • Absent: SKoT
  • Observing: Mitch

Meeting Times

  • Opened: 2:20pm
  • Closed: 3:00pm
  • Next meeting: 9th January 2016, 10:30am.

Minutes of previous meeting

Status Approved
Moved By Stuart
Seconded By Seconded

Correspondence

Property Report

  • The Space is cleaner and spacier!

Officer Reports

Chairperson's Report

  • Next month or so - apply for Stirling sustainability grant and a Lotterywest grant for public toilet.

Treasurer's Report

  • Registering with http://acnc.gov.au/
    • Committee members names (only) will be available to the public on the register
    • We need to update our prospectus
      • SKoT will get prospectus to StuartM
    • We'll have to provide a Annual Information Statement annually (We are not required to have the accounts audited)
    • Register of Cultural Organisations.
      • StuartM: To be able to receive tax deductible donations (DGR status) we'll need to also register on the Register of Cultural Organisations and there is additional reporting that goes with that. I'm fairly sure we could register as our principal purpose is for the promotion of music, a performing art, a visual art, a craft, design, community arts.

Membership Officer Report

  • DO'M: Summary: 32 paid financial memberships. Paid membership is 'up', partial (invoiced but not paid for this current month) is down significantly but I think due to the efforts of the treasurer cleaning up the books.
  • What's the expected membership income for this or last month?
    • Individual subscription base is: 30*75 + 14*45 = $2880/month
  • 3 Full Members with Tool Usage, (manual+auto renew); 3 Active Full(y paid up for this month)
  • 30 Full Members; 18 Active Full and 12 Partial Full
  • 14 Concession Members; 6 Active Concession and 8 Partial Concession
  • 1 Active Studio Member
  • 1 Sponsored Member
  • 4 Active Visitors
  • 2 Band Memberships; 1 Active and 1 Partial
  • 1 Active Band/Concession Membership
  • 1 Active Tenant; which includes two individual “full” memberships
  • 32 paid members
  • Approval of New Members
    • List members here

Events Officer Report

Previous ACTION Items Status

  • ACTION: TG to put call out to area hosts. SteveH: elec, DanB: Kitchen, SKoTM: Swarfomat/stage; Not done
  • ACTION: StuartM to review prospectus and contact Kool Room to arrange follow-up unknown
  • ACTION: NB to contact ADUG(WA) and ask if they're OK with us promoting their event to raise activity profile of the space: Yes, please!
  • ACTION: SKoTM to action ADUG(WA) Promo pending NB's feedback. Pending NB
  • ACTION: SKoTM to sort our NM and Space t-shirts unknown
  • ACTION: MK to wrangle a new sign
  • ACTION: MK - Air conditioner Done Aircon dead. Unit on loan.

Sub-Committee Reports

Infrastructure Report

Agenda Items

1/ Treasurers Items

  • Proposal to raise laser cutting prices per minute for non-members from 10c to ……
  • Discussion: $5/10 min - not pro rata. Also the minimum rate for members who are making something for commercial reasons (eg: to sell) M: Tim, S: Tim. Passed without dissent
  • [StuartM] Guidance required
    1. for a WIKI section on Canceling/Suspending Membership
    2. And those who pay infrequently or who pay when they feel like using the place
  • Do we want to provide a new option instead of cash, i.e. online through TidyClub / or bank transfers for day membership/laser cutting/drinks. Thus capture those persons who don't have cash and possibly forget.

General Business

  • DanB - Review rent if Rod still present

ACTION Items Resulting

  • ACTION: StuartM to investigate EFTPOS pin pad.
  • ACTION: SKoTM to get prospectus to StuartM for ACNC/Cultural org. registration
  • ACTION: TG to put call out to area hosts. SteveH: elec, DanB: Kitchen, SKoTM: Swarfomat/stage; Not done
  • ACTION: SKotM to review prospectus and contact Kool Room to arrange follow-up unknown
  • ACTION: SKoTM to action ADUG(WA) Promo pending NB's feedback. Pending NB
  • ACTION: SKoTM to sort our NM and Space t-shirts unknown
  • ACTION: MK to wrangle a new sign
/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/committee_meeting_2015.12.19.txt · Last modified: 20160106-1236 by stuartm