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committee:committee_meeting_2013.11.02

Committee Meeting 2013.11.02

Agenda

Previous Action Items

  • ACTIONITEMS

Additional Items

Minutes

Members Present

  • Present: SKoT M (Acting Chair), Nick B (Sec), Jason M (Tres), Tim G, Anton L, WarrenC
  • Apologies: Brendan R, Daniel H
  • Absent: Jenna D

Meeting Times

  • Location: Perth Artifactory
  • Opened: 12:22
  • Closed: 13:28
  • Next meeting: Saturday 2013-11-30-1200

Minutes of previous meeting

MOTION: Acceptance of: Committee Meeting 2013.09.21 (following AGM)

Status Accepted
Moved By Tim G
Seconded By Anton L

Correspondence

  • Jason: Tidyclub had problem in their backend, causing delayed or missing invoices. This is now working.
    • Tidyclub should be able to take payments for us starting this week.
  • Skot: NAB correspondances, we will split GSPA and Artifactory accounts
    • Jason has NAB access, Skot off to Japan for two weeks
    • Current signatories: Skot, Jason, Daniel
      • → Tres, Deputy Treas, Pres. Need forms, ACTION: Jason can get those and collect a new set of signatories
    • Our account is 1 to sign
  • Stirling Council: SKoT: advertising period is now over, we can take down the sign
    • $250 (paid by AudioVault)
  • → back in their court to consider
  • APRA, representing composers/publishers, wants $27.50 per annum
  • Good APRA contact: Jose' Horn at Subiaco
  • Expect a call from: PPCA
    • based on performance, larger fees for larger or licensed venues
    • Will want a cut from: regular large gigs, regular liquor licensing
    • Background music, we're not a nightclub. We are not-for-profit

Property Report

PROPERTY

Officer Reports

Chairpersons Report

CHAIRPERSON

Treasurer's Report

  • Cashflow positive
  • November rent is paid
  • $1157.19 in bank account
  • Expected expenses this month: $400 power, skip empties
    • TimG paid our outstanding Instant Waste bill from August: $113.30
  • Tidyclub report:
    • Total outstanding subscriptions owed to use for October and November: $5700
    • For October only: $1490
      • Concession: 3 * $40 = $120
      • Full: 19.5 (some extra credit) * $70 = $1370
      • plus AV
    • All current Concession/Full subscription members are actively paying, overdue ones had Visitor status. Visible at https://artifactory.tidyclub.com/memberships_dashboard
      • 35 full = $2450
      • 6 concession = $240
      • 1 AV = $1200
      • → Expected subscription income: $3890/month
      • This is a drop from our $4300 expected June income, but we have kept most of our numbers, previously 4 associate concession, 13 associate, 5 concession, 21 full
  • Payback of debt: Money Owed is mostly accurate
    • ACTION: Daniel's paid the laser port fees, etc; please record
    • ACTION: Brendan; please check
    • PRD is $2359 + bond
      • PRD will have priority on payment
      • ACTION: we will pay back his bond now for a start
  • Crowdfunding for toolroom/lasercutter, with solar stretch goals: is in addition to our baseline subscription income
Summary
  • New toys to be funded with new income
  • Existing debts to be paid with existing subscription income
    • Priority will be given to PRD, then other large debts

Membership Officers Report

MEMBERSHIP

Promotions Officers Report

PROMOTIONS

Arts Liaison Officers Report

ARTSLIAISON

Infrastructure Officers Report

INFRASTRUCTURE

Previous Action Items Status

Sub-Committee Reports

Events

Past report

* NoizeMaschin!! #28 - Halloween Special! https://www.facebook.com/events/593866854010076, raised $310 as reported by SKoT to the committee list on 2013-10-30 .

  • Decent turn out: 26 ticketted, 8 artists, 6 members, 1 or 2 that snuck through the door early on… ~40 in all.
  • Booze costs: $167: 1 cooper's pale carton, 1 rogers, 1 five seeds cider, 2 SSB whites.
  • Net stock movement: +1 carton (mostly cider), -3 bottles of red, +1 bottle of white. 4 bottle of water handed out (for ticket price, we should spot people water - looks good for RSA, and summer in artifactory is bonkers for dehydration)
  • Net boost to float after reimbursement of expenses: $310.
Upcoming

* ADUG: Australian Delphi Users Group, Tuesday 2013-11-19-1900 * ACTION: SKoT will check Audiovault's Google Calendar

Agenda Items

General Business

  • Wedding soundsystem hire ahoy!
Lasercutter
  • Fragile laser tube, installing it Monday, AdamF will be present
    • Then the key goes into the safe
  • Ongoing expenses: Depreciation of laser tube, whitelisted materials bank
  • Training sessions?
    • Hourly cost? Big and small
    • Can usage times be automatically logged, a la Mach3? how about UP's ?
  • We may need to register with the Radiological Council: $70, once off
  • A Laser Safety Officer should not have to be onsite during operation for this type of enclosed, interlocked device
  • Anton: undergoing LSO training, $220
    • Radiological Council: exam fee, $120, 2 year LSO renewal
  • ACTION Anton: Plan placement of external compressors, chillers outside the tool room window
    • Reuse our shed or buy a new one
Toolroom rebuild
  • Daniel posted the plans: Tool Room V2
  • ~$3000
  • Engineering report for council signoff
  • Stirling Council interactions do not directly affect the timing. In order to be assigned a building capacity number/rating we will need:
    1. Approval: Planning zoning approval for us to exist and operate (now waiting on the council for this step)
    2. Approval: Building compliance (we do not plan to be evaluated as is, this will be with the current toolroom demolished and incorporating the planned or completed new internal construction)
    3. Approval: Health compliance certificate
    • → not in the foreseeable future
Crowdfunding
  • One big fundathon. Stretch goals as we go.
    1. Laser fees and sundries
    2. Solar Power for the Artifactory - if we get this far, this will reduce our ongoing power costs
      • Expected cost: ~$7000
      • We still get the big rebates, they would pay for themselves in ~3 years
  • ACTION: SKoT handing over to Elena? Run Pozible campaign, set it up
  • Treasurer: Our campaign incentives have to be good value for us, timewise and moneywise

* Safe code: acquired for committee's access

Fridge

ACTION: Garry C is researching a new fridge for us and will come back with a quote
MOTION: Pre-approved fridge budget: $800

Status Accepted
Moved By Nick B
Seconded By Jason M

Wanted for the space: Flammable Goods cabinet

Action Items Resulting

  • ACTION: Jason to collect a new set of signatories on a NAB form
  • ACTION: Daniel's paid the laser port fees, etc; please record in Money Owed
  • ACTION: Brendan; please check Money Owed
  • ACTION: Jason: We will pay back PRD's bond now
  • ACTION: SKoT will check Audiovault's Google Calendar for clashes with ADUG, Tuesday 2013-11-19-1900
  • ACTION Anton: Plan placement of external compressors, chillers outside the tool room window
  • ACTION: SKoT handing over to Elena to run Pozible campaign
  • ACTION: Garry C is researching a new fridge for us and will come back with a quote
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