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committee:committee_meeting_2013.02.16 [20140312-0311] (current)
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 +====== Committee Meeting 2013.02.16 ======
 +==== Meeting Times ====
 +  * Opened: 13.45
 +  * Closed: 14.45
 +  * Next meeting: 16th March 13.00
 +
 +===== Agenda =====
 +  * Reports
 +  * Correspondence
 +  * Events
 +  * Projects
 +  * General ​
 +  * sparkleshare
 +  * lottery west
 +  * City of stirling
 +  * Ucc advertising
 +  * Newcastle festival mob
 +  * blazing swan
 +  * WAHACKON
 +  * Noisemaschin
 +  * Dishwasher
 +  * new members (door mysteries)
 +  * Skip
 +
 +===== Minutes =====
 +==== Members Present ====
 +  * Daniel, Jason (deputy chair), Skot, Peter D, Brendan, Brett, Jenna, ​
 +  * Apologies: Nick, Anton
 +==== Minutes of previous meeting ====
 +Accepted
 +
 +==== Correspondence ====
 +Under agenda items
 +
 +==== Officer Reports ====
 +=== Chairpersons Report ===
 +no chairperson.
 +
 +=== Treasurers Report ===
 +  * $3222.71 in the account. We are paid up until March. Insurance due next month. Treading water.
 +
 +=== Membership Officers Report ===
 +  * Newer entries don't have bond marked against them, it will be in the service history. ​
 +  * Verified that citrus invoices were correct.
 +  * 6 people over by 3 months
 +  * Not sure if we are able to generate a list of members (eg for noisemashin door tickets)
 +
 +=== Events Officers Report ===
 +  * Geek haven - 2 non-members paid casual, many ladies utilising the space!
 +  * Last Noisemaschin!! good turnover - around $600
 +  * Next Noisemaschin!! on the 28th... or nearest Tuesday
 +
 +=== Arts Liaison Officers Report ===
 +  * Email from Steven Dickie (will have residency at fremantle arts centre in the next few months) re collaboration with artifactory - Jenna to share the emails with Skot and Sam G.
 +  * Skot: Reachout received from Newcastle non-festival bunch... no money
 +
 +=== Infrastructure Officers Report ===
 +  * Door is online, 5 cards on the door when brett went away, 3 have been reconciled, one has not been used, the other is probably Nathan.
 +
 +==== Agenda Items ====
 +=== lottery west ===
 +  * Committee received writeup that Skot did, eg recovery of costs, free community training etc
 +  * Daniel trying to convince GNU cash to produce numbers that we like that don't make us look like we're making a loss. Will resort to manual treasurer’s report.
 +  * We are paying the GST component, that looks good.
 +
 +=== City of Stirling ===
 +  * Skot spoke with Chris AV who was under the impression that Anton was handling something.. Chris will contact again and report back with what we should be doing.
 +  * Skot has been meaning to speak with the arts officer who got the men's shed up and running. ​
 +
 +=== UCC advertising ===
 +  * Use the last one that Brendan made, clean up the text, go with it.
 +  * Jenna look at wiki and drop box, suggest edits and stuff.
 +
 +=== Blazing Swan ===
 +  * Burning man crew have been meeting here, $150 in drinks etc last time.. second meeting didn't go so well for the space because of no one explaining the donations and drinks properly.. mainly because of one person. ​
 +  * Their agm will have to be here.
 +  * Skot to clarify usage fees with them
 +
 +=== WAHACKON ===
 +  * worth it?? Could go either way!
 +  * Peter D talked to Peter Hanay.. looks like it's under control
 +  * Brendan wary of some activity of their website. ​
 +  * If it's like hope or ccc, then AMAZING ​
 +  * but also Brett and Jenna have come back with unpleasant stories from Canberra hackerspace..
 +  * Peter D will check it out. 
 +
 +=== Possible event ===
 +  * Peter D was contacted by someone into open source software, may want to hold a talk, will sort out usage fees, could make up money on the bar. Sounds perfectly relevant.
 +
 +=== Dishwasher ===
 +  * Working! Sort of.. babysit it! Could possibly get stuck on the heating cycle, boil its contents. Washing machine next!
 +
 +=== Coffee ===
 +  * No proper coffee machine! Nothing that makes us look like we should have a good kitchen. Skot please let that guy down.
 +
 +  * Alternative:​ assemble a fleet of bicycles and hook up with the local coffee shops! Possibly offer lasercutting etc
 +
 +=== Sound ===
 +  * Anton needs to be paid for the amp before we start buying more things
 +  * Steeple fund to get the sound system up to scratch..
 +  * Maintenence requires money in the system.. Brendan says wait,
 +  * Skot says capitalise now to bring the members now so that we will have money later. ​
 +  * Jason says put the steeple fund in front of the people who come in and enjoy the sound system that we have.
 +
 +=== Skip ===
 +  * Skot spoke to instant waste, they will monitor the weight.
 +We should be aware that heavy stuff can hurt our moneys.
 +
 +=== Storage ===
 +  * Long-term equipment storage outside AV office needs to be addressed.
 +
 +=== membership fee structure ===
 +  * Condense to 2 levels, push the casual payments for students.
 +  * Many other spaces have a probationary period. ​
 +  * Worth considering as we introduce laser cutter.  ​
 +
 +==== Action Items Resulting ====
 +  * City of Stirling: Skot has been meaning to speak with the arts officer who got the men's shed up and running. ​
 +  * Steven Dickie: Jenna to share the emails with Skot and Sam G.
 +  * UCC: Jenna look at wiki and drop box, suggest edits and stuff.
 +  * Blazing Swan: Skot to clarify usage fees with them before their AGM.
 +  * WAhackon: Peter D will test the water. ​
 +
 +
  
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