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committee:agm_minutes_2016.09.03
  • Open: 11:17
    • Present (and verified as financial members by Stuart):
      • Steve Hodges (proxy for Tim Gilchrist)
      • Nick Bannon,
      • Stuart McDonald (proxy for Glenn M, Sk0t, Russel P),
      • Chris Hall,
      • Justin Richards,
      • Hugh Frazer,
      • Lawrence (Lemming) Dixon,
      • Andrew Elwell,
      • Sylvain Esclapez,
      • Meg Travers (proxy for Juno???),
      • Jean-Michel,
      • Jason Kongchoy,
      • Steven Tseng.
    • Physical attendance exceeds quorum requirements
      • An informal (and moot) question was raised as to whether proxies count toward those present for a quorum – unresolved.
  • 1. Attendance and Apologies, Proxies received
    • Attendance: See above
    • Apologies: Sk0t, Tim Gilchrist, Tanner P, Glenn M, Russel P, Juno???
    • Proxies received:
      • From Glenn M to Stuart
      • From Sk0t to Stuart
      • From Russel P to Stuart
      • From Tim Gilchrist to Steve H
      • From Juno??? to Meg
  • 2. Presentation and Approval of the Annual report of the Management Committee
  • 3. Presentation and Approval of Financial reports
  • 4. Presentation and Approval of the membership fees and schedules
    • Motion to be moved: That the meeting accept the current membership fees and schedules and asks the incoming committee to review them
      • Moved: SteveH
      • Seconded: Jean-Michel
      • Passed unanimously on a show of hands.
  • 5. Election of a new management committee.
    • Nominations (Excluding those withdrawn)
      • Tim Gilchrist (Formally nominated in advance)
      • Lawrence (Lemming) Dixon (Formally nominated in advance)
      • Russel Clarke (Formally nominated in advance)
      • Steve Hodge (Formally nominated in advance)
      • Jean-Michel Maujean (Formally nominated in advance)
      • Jason Kongchouy (Formally nominated in advance)
      • Tanner Perham (Formally nominated in advance)
      • Stuart McDonald (Nominated by Justin R, seconded Meg T)
      • Hugh Frazer(Nominated Mitch K, seconded Steve H)
    • There were no objections and the 10 nominated members were elected unanimously on a show of hands.
  • 6. Other business
    • Update about the current building lease issues (we have no lease and are paying month by month). The landlord has not come back to us following our request for either a reduction in rent or a rent holiday.
    • Discussion about the potential for moving to new premises:
      • Costs of moving vs benefits (direct costs, and indirect costs such as loss of members and time when the space is unavailable vs potential gain of members due to a new/better location)
      • We currently have access to someone with a truck who could assist our move.
      • Falling rental market means if we continue to pay commercial rates, it is the best time to get a good price.
      • We should be looking for a place with both offices and a workshop area. We also require an industrial (or light industrial) area or one which allows us to make noise.
      • City of Stirling knows us and has made available special zoning. This would have to be repeated if we move out of this shire.
    • Potential water ingress issues. Sandbagging has been required once in the past. Current pump is not operable from the generator we have. Would damage caused be recoverable (insurance/landlord)?
    • Do we need our records audited? After some discussion about this, it was moved by SteveH that “We do not need an external Audit”. This was seconded by Jean-Michel and unanimously passed without dissent.
  • 7. Close 12:03
/var/www/wiki.artifactory.org.au/htdocs/data/pages/committee/agm_minutes_2016.09.03.txt · Last modified: 20170607-1444 by Stuartm