Trace: • agm_minutes_2010.09.11
Committee:agm_minutes_2010.09.11
Committee Members
- Chairperson: Dave Cake (DC)
- Vice Chair: Peter Hillier (PH)
- Secretary: Brendan Ragan (BR)
- Deputy Secretary: Peter Dreisiger (PD)
- Treasurer: SKoT McDonald (SM)
- Deputy Treasurer: Daniel Harmsworth (DH)
Members
- Ken Goh (KG)
- Michael Hambidge (MH)
- Andrew Lindberg (AL)
- Simon Kirkby (SK)
- Brett Downing (BD)
Proxies
- Jason Muirhead (DC)
- Sam Hurst (DC)
- Michel Ludwig (SM)
- Mason Larobina (DH)
Meeting Times
- Opened: 14:21
- Closed: 15:26
Minutes
- No minutes from the last AGM as the last “AGM” was a founding meeting
- Lack of minutes accepted informally
- Annual Report
- Committee Report
- Reading off the Annual Report - thanking the founding committe
- Specific thanks to Karl who has gotten busy but was instrumental in founding
- Changes to the space
- Thanks to SM and KB for selecting and arranging the venue
- Addition of giant robot and the bar d' factory
- Furniture, networking etc.
- On-line presence.
- Power subcommittee looked at upgrading the power, but the move has precluded this.
- Artifactory will have to move
- Council zoning not appropriate for us.
- No heavy machinery use can occur after the 14th.
- Also “light use” of the venue after the 14th (essentially, just for warehousing)
- Understood that the main problem is the parking.
- Town of Vincent doesn't appear to be interested in helping us re-zone
- New Premesis
- looking at somewhere “central”
- Osborne Park because it's reasonably close to public transport and freeway access
- One venue is 300 Square meters
- Another is 330 Square Meters (and a mezzanine)
- Both sites are more expensive.
- Current Premises is $2150, New Premises will be about $3000 (per month)
- Possible reduction in price as long as we take a long lease
- Discussion about funding sources - we are privately funded so far.
- Membership
- Membership drive will be required to pay for new Premesis
- New year will stick with the membership structure - the current levels will not change.
- Proposed addition however, of a “Dedicated Space” Membership
- $200 per Month
- Consists of an amount of physical floor space to be determined in addition to the privileges of the $100 membership level.
- Major Projects
- Infrastructure projects - Power, Safety, Security.
- Due to venue change and difficulty, the Power and Security upgrades were shelved.
- Swarf-o_mat
- Continues to be worked on (mainly by SM)
- Other CnC machines being constructed
- RepRap
- “Mendel” Reprap is now complete.
- Stratosphere Project
- Stalled due to KB being busy with “Real Life”™
- Midi Controlled Jacob's Ladder (Mr. Zappy)
- Now supports note rolloff!
- Production on it should be ready to begin this week
- Excellent year in terms of “producing awesome stuff”
- Due to the amount of infrastructure already built, next year will be more awesome
- Grants have proven difficult to get so far
- Australia Council grants appear to be where we need to be applying
- State programs appear to be mainly interested in funding existing artists
- Local Council grants need to be looked at, Stirling council may be more useful (which is good because Osborne Park is in Stirling council)
- Events held in space
- Lots of Regular events
- New space will be better because of the Zoning
- RepRap and Electronics and retro computing on mondays
- We have a RepRap now!
- Wine and Design night on wednesday
- Bar d' Factory built out of that
- Music nights
- Not so well attended
- Possible Model Rocketry night?
- What activities used for membership drives?
- Sun fair stall
- Crafternoon
- Swancon Demonstration
- Open day (including Rube Goldberg Competition)
- Perhaps we should come up with a mobile promo kit?
- Amateur Radio Course
- Alumni Membership?
- Membership for people who can't physically access the site.
- No rights in terms of access to the space, but a way of them to continue supporting the Artifactory and allowing access to the mailing list, wiki etc.
- Move that the report be accepted
- Unanimously accepted by proxies and members present
- Financial Report
- Available on the Google Group (http://artifactory-core.googlegroups.com/web/Accounts+2009-2010.pdf).
- Figures cover from September 2009 to June 2010.
- 24 Members at the end of June 2010, 17 were full members, 6 were associate members and 1 was student associate.
- Bond for the new venue (approximately $9000) shouldn't be a problem.
- The first few months could be difficult though (need more members).
- We don't think we need to do a tax return, but it might be possible to claim the GST back.
- Corporate sponsorship
- Prospectus being prepared by Skot.
- Any member can approach a company but the Committee must approve for anything to come of it.
- Move that we accept the financial report, PD seconds
- Carried, everyone votes aye, except for Michel Ludwig
- Election of new Committee
- We need to change the Nomination process.
- DC, DH, PD and BR have nominated by mail.
- DH nominates SK, PD seconds
- DC nominates SM, DH seconds
- New committee Consists of: DC, SM, SK, BR, PD, DH
- Determination of the Schedule of Fees
- Motion to be moved: That the schedule of fees for the following year be:
- Full Membership $100 per month
- Associate Membership $50 per month
- Concession Membership $50 per month
- Concession Associate Membership $25 per month
- Dedicated Space Membership $200 per month.
- Motion to amend the motion - deletion of the dedicated space membership.
- DC and BR abstain, others vote for this motion
- Main reason is that more flexibility is required for the new membership level.
- Motion Passes - The schedule of fees is:
- Full Membership $100 per month
- Associate Membership $50 per month
- Concession Membership $50 per month
- Concession Associate Membership $25 per month
- Dedicated Space Membership $200 per month.
- Motion to be moved: “That no auditor be appointed for the next financial year.”. PH seconds.
- If anyone wishes to look at the accounts, SM will provide the spreadsheets. DH has looked over the electronic banking and no suspicious withdrawals have occured.
- Motion passes.